How to Register a Company KRA PIN in Kenya

Learn how to register a company KRA PIN in Kenya easily with our step-by-step guide. Understand the requirements, process, and timelines to get your company compliant and ready for business. Start your company KRA PIN registration today!

Table of Contents

Introduction

If you are starting a business in Kenya, one of the essential steps you must take is to register a company KRA PIN in Kenya. The KRA PIN (Kenya Revenue Authority Personal Identification Number) is crucial for tax purposes, compliance, and smooth operations of your company. Without it, your company cannot legally transact or operate within the Kenyan tax system. This guide will walk you through the entire process of how to register a company KRA PIN in Kenya, addressing common questions and providing clear steps to make the process easy and straightforward.

What Is a Company KRA PIN?

A company KRA PIN is a unique identifier issued by the Kenya Revenue Authority (KRA) to businesses and companies for tax identification. It allows the company to register for taxes such as VAT, PAYE, and corporate income tax. The PIN is a mandatory legal requirement for companies and is used to file tax returns and other tax-related obligations.

Why Is It Important to Register a Company KRA PIN in Kenya?

Registering a company KRA PIN in Kenya is the first step towards compliance with Kenyan tax laws.
It enables your business to open bank accounts.
It allows your company to apply for government tenders.
It permits your business to legally invoice clients.
Without a KRA PIN, your company is not recognized for tax purposes.
Operating without a KRA PIN can lead to penalties and legal issues.

Step-by-Step Process to Register a Company KRA PIN in Kenya

Registering a company KRA PIN in Kenya is straightforward, and the Kenya Revenue Authority has streamlined the process through their online platform, iTax. Here’s how to do it:

1. Obtain the Company Registration Certificate
Before you register for a company KRA PIN, you must first register your business with the Registrar of Companies at the Business Registration Service (BRS). This document proves your company is legally recognized in Kenya.

2. Create an Account on iTax
Visit the KRA’s official iTax portal at itax.kra.go.ke. If you don’t have an account, you will need to register as a taxpayer. This involves providing your personal details and setting up a username and password.

3. Log In and Navigate to the PIN Registration Section
Once logged in, select “PIN Registration” from the dashboard. Then choose “New PIN Registration” and proceed to select “Company/Organization” as the taxpayer type.

4. Fill in the Company Details
You will need to provide detailed information about your company, including the company name, registration number, physical and postal addresses, email address, and contact information.

5. Upload Required Documents
The iTax portal requires you to upload scanned copies of:

- Company Registration Certificate
- Memorandum and Articles of Association (if applicable)
- Identification documents of the directors (usually a copy of the National ID or Passport)
- Passport-sized photo of the company director

6. Submit the Application
After filling out all details and uploading the necessary documents, submit your application. The system will generate an acknowledgment receipt.

7. Wait for Approval
The approval process usually takes a few days, after which you will receive your company KRA PIN certificate via email or through the iTax portal.

FAQs on How to Register a Company KRA PIN in Kenya

How to register KRA PIN for a company?
To register KRA PIN for a company, you must use the iTax online platform, provide company registration documents, fill in all required details, upload documents, and submit the application.
How much does it cost to open KRA PIN?
Registering a KRA PIN is free of charge. However, be cautious of any third parties who might charge fees for registration assistance.
How do I file KRA for a company?
Filing KRA returns for a company is done via the iTax portal by logging in and submitting the necessary tax returns (e.g., VAT, PAYE, income tax).
How long does it take to get a business KRA PIN?
The processing time typically ranges from 2 to 5 working days once the application is submitted.
Do companies have KRA PIN?
Yes, every company registered in Kenya is required to have a KRA PIN.
How to register a company in Kenya?
Registering a company involves applying at the Business Registration Service, filling out forms, submitting identification, and paying the registration fee.
How do you check if a company has a KRA PIN?
You can verify a company’s KRA PIN by using the KRA PIN verification tool on the iTax portal or by requesting confirmation from KRA.
How much are KRA charges?
KRA does not charge for PIN registration but charges taxes based on your returns and tax obligations.
Can a person have two KRA PINs?
No, one person is allowed only one KRA PIN.
How much tax does a limited company pay in Kenya?
Limited companies pay a corporate tax rate of 30% on their taxable income.
How to fill KRA in company?
Filling KRA returns involves logging into iTax and submitting forms related to your tax type, including income tax, VAT, and PAYE.
How do I get KRA for the first time?
Visit the KRA iTax portal, register as a new taxpayer, and follow the steps to apply for a new PIN.
What are the requirements for KRA?
Requirements include identification documents, company registration certificate, and relevant company details.
How do I download a company KRA PIN?
Log into the iTax portal, navigate to the PIN registration section, and download your PIN certificate.
What is a company PIN?
A company PIN is the tax identification number assigned to your company by KRA.
How do I file a company KRA return?
Log into iTax, select the relevant tax return form, fill in details, and submit online.
How do I get a tax compliance certificate?
After filing all returns and clearing any outstanding taxes, you can apply for a tax compliance certificate via iTax.
When should I get a KRA PIN?
You should apply for a KRA PIN immediately after registering your company to avoid delays in operations.

Final Thoughts on How to Register a Company KRA PIN in Kenya

Registering a company KRA PIN in Kenya is not just a legal requirement but a vital step to ensuring your business runs smoothly without hitches. The process is free, easy, and fully accessible online via the iTax portal. By securing your company’s KRA PIN, you open doors to more business opportunities, easier tax filing, and compliance with Kenyan laws.

Don’t delay your business growth. Take action today and register a company KRA PIN in Kenya. Visit the KRA iTax portal, gather your documents, and follow the steps outlined here to get your PIN quickly and efficiently.

If you need further assistance or personalized help in navigating the KRA registration process, consider consulting with a tax expert or business consultant to guide you every step of the way.

Spread the word